Automotive Key Management System for Advanced Vehicle Key Tracking, Secure Inventory Control, Smart Key Access, and Improved Dealership Operations Efficiency

Automotive Key Management System

Automotive Key Management System

Automotive Key Management System

Automotive Key Management System
Automotive Key Management System

What is an Automotive Key Management System and how does it work?

How can an Automotive Key Management System improve security for car dealerships?

What are the benefits of using automotive key management software for vehicle inventory tracking?

How does an Automotive Key Tracking System help minimize lost or delayed vehicle keys?

What features should businesses look for in an Automotive Key Management Solution?

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The Dealership Tracking Device That Finds Every Car and Key -  Instantly 

 

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Car dealership using automotive key management software for vehicle key access and organization
LOT MANAGEMENT 360

KEY/CAR LOCATION MADE EASY

Dealerships spend an estimated $350 million every year replacing lost keys. That doesn't count the hours of employee time wasted searching lots, the service appointments delayed, or the customers who leave before the deal is done.

A dealership tracking device shouldn't just tell you when a key was checked out - it should tell you where that key is right now. TrueSpot does exactly that.

 

 

Book a demo today!

 

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How Lithia's Southwest Kia of Rockwall Changed the Game...

Join me as we go over how Lithia's Southwest Kia of Rockwall tracks keys, cars, and more with TrueSpot. Never again will they have to wonder where a key is located. Check out what a store setup looks like and how easy it is to run a searches. 

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Toyota of Hollywood Tracks Key and Vehicles with TrueSpot

See how Toyota of Hollywood is tracking all their keys and vehicles in real-time. They can see when a key leaves their key machine and where it is at any point. If a key gets lost in a service bay, taken by a sales person, or left in a car they can quickly locate it. The can track their vehicle across multiple lots and on multiple levels in their parking garage.

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Learn How AutoSource Tracks Keys and Vehicles with TrueSpot

This dealership in Honolulu tracks their keys and vehicles across three different locations. This includes multiple parking structures where they need to know if the vehicles is there, what level it is on, and what part of the level. Check out how they are using TrueSpot to manage their keys, cars, and more!

 

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Lot Management 360 — Real-Time Vehicle & Key Tracking for Sales 

Lot Management 360 is TrueSpot's front-of-house dealership tracking device solution. Every vehicle and every key on your sales lot is tagged and mapped in real time, giving your sales team instant access to asset locations from any mobile device.

When a customer walks in asking about a specific vehicle, your team knows where it is before they ask. When a key goes missing, the search ends in seconds. Lot Management 360 syncs directly with your DMS and inventory systems, so your team always has the right information in the right hands.

  • Real-time vehicle and key mapping across the full sales lot

  • Mobile app access for Apple and Android devices

  • Direct DMS integration with vehicle details, options, and pricing

  • Indoor, outdoor, multi-floor, and multi-location tracking

  • Instant alerts for missing or moved assets

 

 Fixed Ops 360 — Key & Vehicle Tracking Built for Your Service Department  

In fixed operations, time is money — and a misplaced key or lost service vehicle costs both. Fixed Ops 360 is TrueSpot's dealership tracking device for service departments, using patented Geo-Intelligence technology to track every vehicle and key moving through your service lane, technician bays, and vendor locations.

Technicians stop searching and start working. Service advisors know exactly where every car is in the workflow. And customers get their vehicles back faster — which means higher CSATs and more return business.

  • Live location tracking for all service vehicles and keys

  • Full reconditioning workflow visibility, from intake to frontline-ready

  • Vendor location tracking for off-site recon partners

  • Reduces average recon time and eliminates status guesswork

  • Seamlessly integrates with key management partners  

 

Frequently Asked Questions About Dealership Tracking Devices 

Q: What is a dealership tracking device? A dealership tracking device is a hardware and software system that allows automotive dealers to monitor the real-time location of vehicles, keys, and other assets across their lot, service department, and off-site vendor locations. Unlike basic key cabinets that log check-in and check-out activity, a true dealership tracking device — like TrueSpot — shows you exactly where every asset is at any given moment.

Q: How does a dealership tracking device work? TrueSpot's dealership tracking device uses small wireless tags attached to vehicles and keys. These tags communicate with a low-power campus network installed at your dealership. The system maps each asset's location in real time and displays it on a dashboard accessible from any smartphone, tablet, or desktop. The result is live visibility across your entire operation — sales lot, service lanes, recon bays, and vendor sites.

Q: How much do dealerships spend on lost keys? According to TrueSpot's research, North American dealerships collectively spend approximately $350 million per year replacing lost or misplaced keys. Individual dealerships can spend more than $10,000 per month on key replacement alone — not counting lost sales, delayed service, and wasted employee time. A dealership tracking device eliminates the majority of those costs.

Q: What's the difference between a key management system and a dealership tracking device? A traditional key management system tracks who checked out a key and when. A dealership tracking device like TrueSpot goes further by tracking where that key physically is at every moment — even after it's been removed from the cabinet. When integrated with a key management system (such as KeyTrak or KEYper), TrueSpot adds the critical "where" to the "who" and "when."

Q: Can a dealership tracking device work across multiple locations? Yes. TrueSpot's dealership tracking device is designed to scale across multi-rooftop dealer groups. Each location gets its own campus network, and all locations can be monitored from a centralized dashboard. Vehicles and keys tracked at vendor sites, off-lot recon centers, and satellite locations are all visible in one unified view.

Q: How long does it take to install a dealership tracking device? TrueSpot deploys in as little as two to four days. A dedicated onboarding team visits your dealership, installs all gateway hardware, tags vehicles and keys, and ensures your team is trained and confident before they leave. Most dealers report finding their first lost key within 48 hours of going live.

 

 

What Our Customers Are Saying

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True Spot is a MUST have!

True Spot is a MUST have! In today’s fast paced customer centric experience, wasted time kills enthusiasm and opportunity. With True Spot, not only are we able to instantly locate exactly where a specific set of keys are, we have also reduced our expense  from Lost/Missing keys by 90%. I love that all my employees from Sales to Service to Detail has access to the simple to use Mobile App. I truly enjoyed the Set-up/Onboarding process. True Spot sent over a 3-person team that invested a few days insuring we were fully set up and satisfied. When I think of True Spot I think of efficiency and peace of mind!

MOOSE POHYAR
General Manager at Lithia Hyundai of Fresno

TrueSpot is by far the best lot management technology that we’ve ever implemented in our 52 years in the business.

 Not only is it simple to tag and monitor vehicles/keys on any device, but it also supercharges our recon process by eliminating question marks on a vehicle’s status. TrueSpot will not only exponentially save your dealership from wasting time and money, it also eliminates the missing car/key problem and the associated stress entirely. I recommend TrueSpot and have no doubt that you’ll see the ROI and value in their technology.

JEREME SCHOEMAKER
General Manager at TOYOTA OF IRVING

TrueSpot is amazing at how quickly it fixed a fundamental problem of the dealership that we never thought would go away.

And I mean quick. Within a span of 4 days, our 4 location dealership spread across town was done. Every gateway installed, every vehicle tagged. And the second day we had the system we are already finding lost keys. With the size of some of our locations, we wasted immeasurable amounts of time looking for keys and cars. Now our technicians have one less thing to complain about. The phrase, “I can’t find this car,” is almost become a joke about a time long in the past.

TOM BORCHARD
WEB DIrector, Vern Eide Motorcars

The reason I recommend TrueSpot is simply execution. 

There are a lot of products out there and I have demoed hundreds over the years and have a ton of horror stories. At the end of the day, people are buying the products. So I need a team of people that are actually going to execute on what they promise. We are big on relationships at Dallas Lease Returns and I feel we have a fantastic relationship with TrueSpot.

KRIS GAERLAN
PRESIDENT, DALLAS LEASE RETURNS

TrueSpot is a game changer for us!

Since we implemented TrueSpot, we have been rewarded 1000s of dollars of savings from lost key costs and truly a redefinition of how we manage inventory operations. 

BOB ORTIZ
PRE OWNED INVENTORY MANAGER, MERCEDES BENZ OF PLANO

I would definitely recommend TrueSpot. 

The team from TrueSpot has been amazing and very helpful. Every time we need them they are there for us!

BEN AMINI
GENERAL MANAGER/OWNER, AUTO WEB EXPO

As a large luxury brand service facility, we service multiple clients daily and hundreds of keys and vehicles are passed back and forth daily. 

TrueSpot has improved our daily function as a service department by allowing us to track our assets in the event one goes missing and get in front of a potential problem before it happens and retain our revenue.

DANIEL ADAMS
SERVICE MANAGER, MERCEDES BENZ OF PLANO

We have various vendors that we use for reconditioning, spread out all over town, and I always had the suspicion that there was lag — delays in vehicles getting frontline ready. 

My premise was that the time we were losing with vehicles sitting idle, waiting for a different step in the reconditioning process, was costing us money: frozen capital, interest expense on the floor plan, pick your poison. We needed to know where our inventory was and how long it was there.
What the TrueSpot team has been able to do is work with us to understand and develop all of our reconditioning workflows. A traditional dealership has a lot of that stuff under one roof, but we have to use vendors. By installing the tracking equipment at all of our vendor locations, now I have the ability to track it, and I’ve seen results. Just in the last four months, we’ve shaved off two days from our average recon time. That’s 20 percent, and I still think there’s an opportunity to improve from there.

GREG BUELL
CFO, HERNCO INC.

When first speaking with TrueSpot about this time last year, I informed them of one problem I was trying to solve, and TrueSpot assured me they could solve that problem. 

The problem I wanted to solve was reducing wasted time for our associates finding new/used cars. The service, sales, and detail departments all had people looking for new and used cars all day, every day, and it would sometimes take 20+ minutes to locate a single car. TrueSpot has helped reduce that time wasted, and greatly increase efficiency. Whether it’s a customer showing up to see a car, a technician looking for their next used car inspection, or a detailer looking for their next car to clean, TrueSpot tells them exactly where to find the car. This product is a big WIN for each department of the dealership. I can’t think of a vendor or service I’ve used recently that could provide a better ROI than TrueSpot. Your associates will thank you for the investment, just like ours have. Plus, the people that makeup TrueSpot are really great to work with!

NICK HUFF
FINANCE DIRECTOR, FRED MARTING AUTO GROUP

Book some time Today!

 Stop searching. Start selling. TrueSpot deploys in days, integrates with your existing systems, and pays for itself fast. Book a demo with our team to see exactly how TrueSpot works at a dealership like yours.